2.9.1 Personnel Files and Documentation

A personnel file will be established and maintained in the Division of Human Resources for each employee.  All pertinent information such as application forms, job descriptions, performance evaluations, salary data, commendations, references, and disciplinary notices will be retained in this file.  The Division of Human Resources has discretion to determine what documents should go into each employee's personnel file consistent with applicable regulation guideline.  This information will be kept confidential to the fullest extent permitted by law.  Newly hired employees will be required to complete an Employee Data Form, which will be used for personnel purposes.  This form will become part of the personnel file.  No information will be released on oral requests, except that the Division of Human Resources may release the dates of employment and the last position held.