Spring 2025 Move Out Information
Residents are expected to check out of their rooms within 24 hours after their last final exam or by 12 p.m. on Sunday, May 4, 2025. Any resident who stays past 12 p.m. on Sunday, May 4, 2025, without approval, will be required to pay $50 per hour and may be locked out of their room. Only under special circumstances authorized in advance by the Executive Director are students permitted to stay past the deadline.
NOTE: Students moving out between 8 a.m. – 8 p.m. should check-out with their Community Assistant (CA) or Community Director (CD).
Students moving out after 8 p.m. should complete the Express Check-out form at the front desk. Please note that by choosing Express Check-out instead of checking out with your CA/CD, students waive their right to dispute charges related to damages, left items, or cleanliness.
Please familiarize yourself with the check-out process outlined below to help you have a more successful experience when you do check-out AND avoid any unnecessary charges.
Everyone will need to sign up for a slot, whether it’s Express or In-Person.
Residents have the option to schedule an in-person check-out appointment OR an express check-out appointment with their CA.
Be sure to follow the steps below to properly complete the check-out process.
Use the link sent in your move out email to schedule either an in-person check-out appointment OR an express check-out appointment based on your preference. Appointments must be scheduled 24 hours in advance (minimum) of your preferred time to check-out. It is the resident’s responsibility to schedule their preferred check-out appointment. Appointments scheduled less than 24 hours prior to the student’s preferred check-out time or not scheduled at all will be subject to a $175 improper check-out fee.
Express Checkout Appointment Instructions
If you choose to complete the express checkout, please go to the front desk where you’ll find the express checkout paperwork. Once you have the form, fill it out and place your key inside the small envelope attached to the back of the page. After that, simply drop your completed and signed form in the designated box.
- Move out all of your belongings
- Clean your entire unit (cleaning checklist below)
- Bring your keys to your front desk
- Complete an Express Checkout form
- Put all keys in the envelope (NOT your ID)
- If you lost a key, turn in the keys you have. In the event that you do not have your key, please refrain from requesting a new one. Instead, simply write “lost key” where the key code number is typically required.
- Put the Express form and stapled envelope into the designated box.
Once you’ve finished, you’re all set to enjoy your summer!
Your Community Assistant will visit your room/apartment after you have turned in the Express Checkout Form to conduct a room inspection.
Continue to monitor your @students@jsums.edu email over the next few days. As roommates may check out at different times, damages may be found after the last person checks out of the room/apartment. Therefore, damage and cleanliness charges will not be assessed until after the room/apartment is completely vacant. If a damage or cleaning charge is assessed you will be notified via email. If you feel you have been charged for a damage or a fee for which you are not responsible, remember, you will not be able to appeal any charges if you have selected the Express Checkout option.
In-Person Appointment Checkout
In-Person Appointment Checkout
If you’d like a staff member to assist with your checkout, you can schedule an in-person appointment. This checkout process will allow you to walk with a member of the team. Please complete the following for an Appointment Check Out:
- Move out all of your belongings
- Clean your entire unit (cleaning checklist below)
- At your appointment time, be in your room at the scheduled time of your in-person check-out appointment.
- Your CA or CD will arrive at your room at the time of the appointment and will complete a room inspection.
- Return your room key to your CA or CD.
- You will return your keys to the staff member who assists with your checkout
- If you miss your appointment time, you will be required to do Express Check Out.
- If there are no additional slots available, you will be required to complete an Express Checkout. Each area will have a pen provided, so please make sure to sign up. Any checkout times before 8 a.m. or after 8 p.m. will automatically be considered Express Checkout, as our CAs, like our residential population, are students as well.
NOTE: Rooms with belongings or trash left at the time of appointment (that do not belong to the remaining resident(s) if applicable) will not be cleared for check-out and the student will be required to reschedule for a later time after these items have been addressed.
Continue to monitor your @students@jsums.edu email over the next few days. As roommates may check out at different times, damages may be found after the last person checks out of the room/suite/apartment. Therefore, damage and cleaning charges will not be assessed until after the room/suite/apartment is completely vacant. If a damage or cleaning charge is assessed you will be notified via email. If you feel that you have been charged for damage for which you are not responsible, you must submit an appeal to the JSU Housing Office by emailing housing@jsums.edu. You have until Friday, May 9, 2025, at 12:00 PM (noon) to submit an appeal.
Personal belongings which are left behind when a student vacates his/her space are considered abandoned property and will be removed from the space/suite/apartment and be discarded. Abandoned items will be discarded as early as the Monday following graduation (May 6, 2025). Abandoned items will be subject to a minimum removal fee of $100.
If you think you have forgotten personal property in your room after you have left campus, you should contact the Housing Office immediately, to see if the items are still in the room. If the personal property is still in the room, you will be permitted to pick up your personal property.
JSU Housing is not responsible for any discarded or abandoned items.
Cleaning Checkout
- Bedroom
- Remove all belongings from room
- Take all trash and recyclables to trash room
- Vacuum/sweep/mop floor
- Double check that all drawers/cabinets are empty
- Close and lock bedroom window(s)
- Clean all surfaces (desk, dresser, etc.)
- Kitchen
- Take all trash and recyclables to trash room
- All drawers/cabinets are empty
- Clean all kitchen appliances
- Sweep/Mop floor
- Bathroom
- Scrub shower/shower curtain/toilet
- Scrub bathroom sink and counters
- Clean bathroom mirror
- Sweep/Mop floor
- Living Room
- Return all original furniture to unit
- Vacuum/mop/sweep floor
- Dust/clean all surfaces
Damage/Cleaning
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You must return your room to its original configuration: all furniture must be returned and in the correct room, and all parts of the room must be cleaned. The CA and CD determines damages based on the information submitted on the room condition report (RCR). If damage was not documented on the RCR at check in, all occupants may be charged for the damage.
To clarify responsibility for damage in the common areas, if the responsible residents are not determined, all impacted residents will be charged, and the fines will be split accordingly. This ensures that the cost of any damage is fairly distributed among those affected.
Notes:
- Use of Rolling Chairs. While it may be convenient, University furniture is not supposed to leave the building. Therefore, using your rolling chair to move items out of your hall is prohibited. Using the chairs in this manner damages the rollers that will be inspected at check out. If you have been misusing your rolling chair you may be held financially responsible for any damages to the chair.
Donations
Move-out donation bins are placed in the lobby of each residence hall. Items placed in the bins will be donated local Jackson shelters and non-perishable unopened food items JSU Tiger Food Pantry right here on campus! Items to donate in the bins: clothing, shoes, accessories, books, linens, dishes & housewares, storage crates, non-perishable food items (unopened can goods, ramen noodles), unopened, unused toiletries.
Parking Information
- Please DO NOT block, park, or stand in Handicap or Reserved spaces, on main roads, or in way of construction sites for any amount of time. This includes while loading, even if the vehicle is attended and/or running. Vehicles are subject to ticket and tow.
- Be courteous please do not block traffic or handicap access ramps while loading. Make sure your vehicle is pulled off to the side and out of the drive lane. Do not block in other vehicles.
- Pack all of your things before moving your vehicle into a loading zone, and then load everything into the vehicle at once. Vehicles will be allowed 15 minutes in the loading zones.
- Please load quickly and then move your vehicle out of the loading zone. Remember there are a lot of other people that have to move out too!
Fees Associated with Check-Out
A $75.00 lock change charge may be assessed if the room key is not returned at check-out. Failure to follow the check-out procedures may result in a $175.00 fee for improper check-out. Moreover, the resident may be assessed fees for room damages or cleanliness.
Things to remember:
- Moving carts are limited. We strongly suggest you bring your own dolly, if at all possible.
- After you turn in your keys, you no longer have access to your room.
- If you have questions, please contact a member of the Housing and Residence Life Staff in your hall (your CA or CD) or stop by the Housing Office.